Planning & Program Review

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Name :

District Police

Principal Preparer
:

Pierre Galvez

Progress Report
Preparer :

Progress Report Type :

Objective Level Report

Version: 20
Group: 2010 -
2011
Type: District Program Review
Last Modified
On: 7/18/2011 12:59:22 PM
Last Modified By: Pierre
Galvez
State: Submitted (Finalized)
State By: Pierre Galvez

Instructions

1. Mission

Assume the reader knows nothing about your unit. Please describe concisely
its mission.

The SBCCD Police Department, in concert with the Board of Trustees, is
committed to providing a safe and secure learning environment for all students
and employees. This will be accomplished through a cooperative and coordinated
effort involving all departments and the SBCCD employees, law enforcement
agencies and the community.

2. Description

Please describe concisely the following characteristics of your unit. Feel
free to use both narrative and quantitative information.

Purpose

Functions or services

Clientele(s)

Value of your services to the clientele(s), the Colleges, and the
District

Organizational structure and number of personnel by function

Annual budget by object code for the last three years

Hours of operation, location, and other pertinent service
characteristics

Significant changes, if any, since the last program
review

i. Purpose

The purpose of the police department is to provide and maintain a safe
learning/working environment for all students and staff.

ii. Functions or Services

Provide professional twenty-four hour protection which includes patrolling
the CHC/Valley campus as well as the districts offices. During peak hours we
provide security foot, bicycle, vehicle and golf-cart patrols for the two
campuses. The department provides other services such as preparation of crime
reports, criminal investigations, calls for service, daily police activity logs,
CLERY reports , traffic/parking enforcement, special event assistance and crime
prevention. The department is also challenged with the hiring of qualified,
competent and professional law enforcement officers to maintain professional
service for the district.

iii. Clientele(s)

The people we serve are the students and all district employees. By law we
are also required to help others (anybody) in need of police protection or
services by facilitating efforts with the correct agency.

iv. Value of your services to the clientele(s), the Colleges, and the
District

The students and district employees benefit from our services by the
department providing a safe and secure learning and working
environment.

v.Organizational structure and number of personnel by
function
1-Chief of police

1-Lieutenant

2- Sergeants

10 - Police Officers

10 - Security Officers

1- Dispatch Clerk

1- Administrative secretary

vi.Annual budget by object code for the last three years

The annual budget by object code for the last three years is attached.

vii.Hours of operation, location, and other pertinent service
characteristics

The department has at least 2 patrol officers on duty 24/7. They protect the
Valley, Crafton and District complexes to include all other properties
owned by the District. The police station is located on the Valley campus next
to the Campus Center and there is an additional Crafton office located
in the center of the property near the roadway. The office hours for both are
8am-5pm; however, an officer can be reached by phone 24/7.

viii.Significant changes, if any, since the last program review

This is the first program review for the department.

3. Outcomes and Other Measures of Effectiveness

Identify at least one essential measure of effectiveness for each major
operation of the unit. (See Effectiveness Measurement Guidelines and
Examples.)

Include at least one baseline measure or measure of progress on a
well-defined outcome.

Include at least one measure showing effectiveness in responding to the
Colleges’ needs.

For each measure, identify the assessment method you used.

Please summarize the results of the measures you have applied. If results
showing trends over time are available, please report them.

1. Protection of the students and staff.

Measure - The number of crimes reported

Assessment method - Monitor the weekly crime rate. Target is to reduce the
number of crimes reported per week.

2. Protection of property and parked vehicles.

Measure - The number of vandalisms and thefts reported

Assessment method - Monitor the weekly vandalism and theft rate. Target is
to reduce the number thefts and vandalism reported per week.

3. Accurate reporting of crime(s)

Measure - Audit by the Department of Justice

Assessment method - Monitor the letters of concern from the Department of
Justice. Target is to reduce the letters of concern per audit.

4. Information disseminated to students and staff.

Measure - Program Review Survey

Assessment Method - Monitor satisfaction rating. Target is to improve
satisfaction rating on next year's Program Review Survey.

4. External Opportunities and Challenges

Describe any external opportunities that might lead to unit improvement
over the next three to five years.

Describe any external challenges (e.g., legal requirements, budgetary
constraints) that might limit operations or improvement over the next three to
five years.

A. Describe any external opportunities that might lead to unit
improvement over the next three to five years.

Availability of State and Federal grants.

Funding from private sources.

B.Describe any external challenges (e.g., legal requirements, budgetary
constraints) that might limit operations or improvement over the next three to
five years.

State budget uncertainty.

Salary and position freezes.

Funding cutbacks.

5. Analysis and Evaluation

Analyze the implications of the assessment results and external factors
for your unit.

In light of your analysis, what are your unit’s main strengths?

In light of your analysis, what are your unit’s main
weaknesses?

a. Analyze the implications of the assessment results and external factors
for your unit.

According the program review survey, 74.2% of those who responded were
satisfied or very satisfied with their safety on campus. Maintaining the safety
of the students, District employees and any others depends on reducing the
number crimes reported. Accurate reporting of crimes and dissemination of
information will ensure that everyone is informed.

Strengths

1. Willingness of police/security personnel to provide safe campuses with
minimal resources.

2. Well trained police department which is now a part of the California POST
program.

3. Accommodating to student and staff needs.

Weaknesses

1. Lack of staff/resources.

2. Attracting qualified personnel.

3. Accessibility of police Web-site containing safety and alert
information.

6. Three-to-Five Year Vision

Describe your unit as you would like it to be three to five years from
now.

1. Fully staffed to provide a comfortable level of police/security
service for the students and staff.

2. Replacement of old equipment - police vehicles, bicycles, carts, radio
system and surveillance cameras.

3. Better accessibility to the police web-site.

7. Impact on the Colleges and the District

Describe the most significant relationships with other District operations
and College operations.

What major impact does your unit have on them?

.What major impact do they have on your unit?

How do your mission, vision, and goals contribute to the Board Imperatives
and the District and/or College mission, vision, strategic directions, and/or
goals?

a.   Describe the most significant relationships with other
District operations and College operations.

Human Resources

i. Police Department's major
impact on Human Resources:

Background investigations

Delivery and receipt of confidential personnel reports

Security services.

ii. Human Resources's
major impact on Police Department:

Facilitates the recruitment, hiring, discipline and termination
process.

Student Services

i. Police
Department's major impact on Student Services:

Reporting of student behavior and security services.

b.  How do your mission, vision, and goals contribute
to the Board Imperatives and the District and/or College mission, vision,
strategic directions, and/or goals?

It is a policy of the Board of Trustees for the San Bernardino
Community College District to protect members of the entire college community
and the property of the District. In accordance with this policy, the District
maintains a Police Department 24 hours a day, 7 days a week. The officers are
sworn and duly Commissioned Police Officers of the State of California as
defined in section 830.32 of the Penal Code and 72330 of the California
Education Code and authority extends to anywhere within the state.

8. Other Pertinent Information

Include here any other information you regard as necessary for a full
understanding of your unit.

District police officers are sworn and duly Commissioned Police Officers
of the State of California as defined in section 830.32 of the Penal Code and
72330 of the California Education Code and authority extends to anywhere within
the state. Officers are mandated to participate in on-going
professional training to maintain proficiency and comply with the California
State standards. The police employees in our unit have undergone an extensive
professional background investigation required by the State of California Peace
Officers Standards and Training Commission.

9. Goals, Objectives, Action Plans, and Resource Requests

Goals (with priority rank) over the next three years

Objectives (with priority rank) under each Goal

Principal Activities under each Objective, if available

Timeline for completion of each Activity or Objective

Person responsible for ensuring completion of each Activity or
Objective

Progress on or achievement of a given Goal or Objective does not
necessarily require additional resources. For Goals and Objectives that do
require resources, enter the following information:

Resources required to achieve Goals and Objectives over the next three
years, with description and rationale for each

Identification of associated Goals or Objectives

Type of Resource

Expenditure Category

One-time/Ongoing

Estimated annual cost (or savings) for the next three
years

1 - Goal - Improve perceived safety on campus as it relates to
personal property

Priority Rank:

1

Objectives:

1.1 - Objective - Increase Enforcement

Create new patrols with increase of enforcemnt during peak hours of
student attendence.

Priority Rank:

1

Start Date:

07/01/2011

End Date:

06/30/2012

Responsible Person:

Chief of Police

Resource Requests:

1.1.r1 - New Positions

Description

We need to fill 5 College Police Officer positions and 4 College
Security Officer positions.

Rationale

In order to ensure the safety of staff, students, and property, there
is a need to increase the coverage of enforcement. This can only be
accomplished by adding positions.

Resource Type:

Ongoing

Expenditure Category:

Personnel

First Year Cost/Savings:

$602,199.00/$0

Second Year Cost/Savings:

$602,199.00/$0

Third Year Cost/Savings:

$602,199.00/$0

1.1.r2 - New Vehicles

Description

Rationale

In order to ensure the safety of staff, students, and property, there
is a need to increase coverage of enforcement. This is helped by the use
of new vehicles.

Resource Type:

One-time

Expenditure Category:

Equipment

First Year Cost/Savings:

$60,000.00/$0

Actions/Activities:

1.1.a1 - Fill current police vacancies and replace existing
fleet of vehicles

2 - Goal - Better oversight of facilities.

Priority Rank:

2

Objectives:

2.1 - Objective - Add lighting and new cameras

Priority Rank:

2

Start Date:

07/01/2011

End Date:

06/30/2012

Responsible Person:

Chief of police

Resource Requests:

2.1.r1 - Lights/Cameras

Description

Rationale

In order to ensure the safety of staff, students, and property, we need
new lighting and cameras. This will improve our ability to oversee the
campuses and surrounding location to prevent crime and collect information
on claims of incidents reported to the station.

Resource Type:

One-time

Expenditure Category:

Equipment

First Year Cost/Savings:

$8,000.00/$0

Actions/Activities:

2.1.a1 - locate existing grant funding to aquire lighting and
cameras.

Start Date:

07/01/2011

End Date:

06/30/2012

Responsible Person:

Chief of police

3 - Goal - Provide better information to students and
staff

Priority Rank:

3

Objectives:

3.1 - Objective - Update the web-site

Priority Rank:

3

Start Date:

07/01/2011

End Date:

06/30/2012

Responsible Person:

Chief of police

Actions/Activities:

3.1.a1 - Re-design the web-site to include supplemental and
contemporary information for the students and staff.

Start Date:

07/01/2011

End Date:

06/30/2012

Responsible Person:

Patrick
McCurry

10. Progress Report on Last Cycle's Goals, Objectives, and Actions

Estimate progress to date on each of the last cycle’s Goals, Objectives,
and Activities.

Any uncompleted Goals, Objectives, and Activities that are still important
should appear in the Goals, Objectives, and Action Plans section
above.

N/A This is the Departments first Program Review.

11. Process and Participants

Describe briefly the main steps of the process that produced this
report.

List the name and function of each participant in that process.

Include as many members of the unit as possible in the preparation and/or
review of this document. It should not be the product of the manager alone or
of a small proportion of unit members.

Describe the plan for future assessment cycles, particularly if not all
measures were applied in current cycle.

a. Management met with the District's Auditor who explained the program.
Participants included Chief Patrick McCurry, Lieutenant Pierre Galvez,
and HR Generalist Jeremiah McFarland.

d. Continue to monitor measures and document our results at the next program
review.

12. Supporting Documents

11 PO TRACKING.pdf

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